Vendor Sponsorship Terms and Conditions
ASIS Puget Sound Sponsor Vendor Participation Terms and Conditions
Vendor Sponsorship Agreement
Please read the following terms and conditions:
- Exclusive Sponsorship
- Vendor sponsorship is strictly individual and non-transferable
- Sponsorship tables, benefits, and privileges may not be shared, traded, assigned, sub-licensed, or redistributed to any other vendor, company, or individual not formally registered as part of the sponsoring vendor’s organization.
- Client Invitation Policy
- Vendors may invite their own clients to attend the event.
- All invited clients must comply with event registration, check-in, security, and identification requirements.
- Any invited client found soliciting or representing themselves as an independent vendor—or promoting any company other than the sponsoring vendor—will be asked to leave the venue immediately.
- Confidentiality and Exclusivity
- Sponsored Vendor agrees not to:
- Share their assigned table, booth space, or sponsorship benefits with any other vendor or third party.
- Redistribute event-provided resources, materials, digital access, or credentials to individuals outside their organization.
- Engage in any activity that compromises the exclusive, individual nature of the sponsorship or interferes with other sponsors’ rights.
- Food and Catering
- Vendor-invited clients may receive event catering subject to the following conditions:
- All clients must be pre-registered.
- For paid events, vendors may be limited to a specified number of complimentary client invitations.
- Additional guest fees may apply for any clients exceeding the allotted number.
- Compliance with Event Policies
- Vendors and their invited clients must comply with all event rules, venue policies, safety regulations, and staff instructions.
- Any conduct deemed disruptive, unsafe, or in violation of event guidelines may result in removal from the event.
- Liability and Indemnification
- The event organizers are not liable for any loss, damage, injury, or expenses incurred by the vendor or its guests during the event.
- The vendor agrees to indemnify and hold harmless the event organizers, staff, and venue from any claims arising from the vendor’s participation or the actions of the vendor’s invited guests.
- Cancellation and Refund Policy
- Sponsorship fees are non-refundable unless otherwise stated in writing by event organizers.
- If the vendor violates any portion of this agreement, removal from the event will occur without refund.
Download a copy of ASIS Puget Sound Sponsor Vendor Participation Terms and Conditions
